Why it's important to comply with regulatory obligations
Access Legal Case Management can help ensure that all necessary documentation and information are accurately recorded and easily accessible, facilitating compliance with legal and ethical requirements. The software's automated reminders, document management, and standardised workflows ensure accurate and timely compliance with crucial deadlines and requirements. Using Access Legal Case Management to track deadlines and milestones can help the firm stay organised and responsive to regulatory timelines, reducing the risk of non-compliance and potential legal consequences. Overall, leveraging technology to ensure compliance with regulatory obligations can support your firm in upholding regulatory standards, maintaining trust with clients, and mitigating legal and financial risks.
What you can do to comply with regulatory obligations
Templates can be run from the workflow and saved in the file's history. To align templates with SRA guidance, the workflow within an Access Legal Case Management application can be adjusted to accommodate your requirements. This involves placing the template requiring amendments into edit mode and making the necessary adjustments to ensure compliance with SRA guidance.
Add proof of ID against a client record to help mitigate risks associated with money laundering and other fraudulent activities. Linking ID documentation ensures the accuracy and integrity of client records and helps you to comply with regulatory requirements.
Conduct a risk assessment at client and case creation by answering the tick boxes provided to enhance client due diligence. Information gathered from the risk assessment can support better decision-making, such as determining the level of monitoring required, setting risk tolerance levels, and tailoring services to the client's risk profile.
Perform conflict checks at client and case level to ensure your firm doesn't represent a client whose interests adversely impact another client that the firm already represents. The conflict search will search within the case details and all client and contact databases.
The retention policies are set up within the configuration file, these policies are based around departments and work types. When a case is closed, depending on what the retention policy for that department or work type is, the file history and data entry screen data will be destroyed to comply with your firm's internal retention processes and GDPR obligations.
How to comply with regulatory obligations
Access our resources below for guidance on how to comply with regulatory obligations:
Ensure client care letters and terms of business meet SRA guidance with our Policies and Precedents for Law Firms.