Overview
When you submit an Application to Change Register (AP1) via the Land Registry online portal, there are five steps to complete:
Open the AP1 from the matter
Complete Property Details
Attach Documents
Add Parties Involved
Review the Agreement and submit
After submission, a file note is automatically added to the file history and you can monitor progress in Submission Manager.
📌 Note
Once you have submitted your forms and/or attachments, you can monitor your submission in Submission Manager.
Step 1 – Open the Application to Change Register
Open the matter you want to submit for.
Click the Options icon in the matter.
Click Land Reg / Search, then select Submit to AP1 to Land Registry.
This opens the Property Details window.
Step 2 – Complete Property Details
In the Property Details window, review and complete all required fields.
This screen shows information already stored on the matter.
Check all details carefully.
📌 If any information is incorrect or missing:
Close the Property Details screen.
Amend the information on the matter.
Re-open the matter to save the changes to the database.
Restart the AP1 process from Step 1.
⚠️ Important – Title Number format
A Title Number must:
Contain up to three letters
Contain up to six numbers
End with the letter T or Z
Example: SGL123456T
If the Title Number does not follow this format, the AP1 will not submit correctly.
When all details are correct, click Next.
Step 3 – Attach Documents
The Attach Documents window allows you to add all forms and documents required for your online submission. You can attach one or multiple documents at a time.
Read and confirm the disclaimer at the top of the Attach Documents window.
From the Forms/Documents drop-down list, select the type of form or document you want to attach.
Choose where you are attaching the file from:
From file system – select a file from your local file directory, or
From diary events – select from your file history.
If you choose diary events, an Attach File screen shows all PDF documents in the file history.
Select the type of certification you wish to give. You can choose one of:
A true copy of the original
A true copy of the original certified by a conveyancer
An uncertified copy
Click Attach.
The selected forms/documents appear in the attachment list.
If you are adding a Charge:
You may add an MD Ref (optional).
You must enter a Charge Date for the document.
When all required documents are attached, click Next.
Step 4 – Add the Parties Involved
In the Parties Involved section, click + Add.
On the right-hand side, complete the party details.
From the Data Screens drop-down list, select the relevant party details.
This includes contact information already stored for the matter.
Typically you will select:
Client details
Other side details
The selected Data Screens will populate most fields automatically.
Complete any remaining fields that are outlined in yellow (mandatory).
Click OK to save the party information.
Repeat the process for each party involved (for example, the other side).
You can:
Add parties
Remove parties
Edit existing parties by clicking the pen (edit) icon
When all parties are added and correct, click Next.
Step 5 – Agreement and Submit
The Agreement screen contains a warning and legal information. It covers:
The implications of entering information dishonestly
Your obligations under statute law
Notes that, under the Land Registration Act 2002, most documents may be available for public inspection and copying
To proceed:
Read the warning carefully.
Tick the checkbox to confirm you have read and understood the warning.
Click Submit.
Final Disclaimer and Submission Result
On the final screen, the system contacts HM Land Registry and attempts to submit your documents.
If the submission is successful:
You will see a green screen with a success message.
A Land Registry reference is displayed for your records (useful if you need to contact Land Registry).
📌 Note
If there are errors, review the messages shown, correct the underlying data on the matter, and then re-attempt the submission.
File Note in File History
After a successful submission, a file note is automatically added to the file history. This note includes:
The form or document type submitted
The names of the files you sent
The Land Registry reference
This provides a clear audit trail of what was submitted and when.
Monitor Your Submission
Once you have submitted your forms and attachments, you can monitor the status of your application in Submission Manager.
Use Submission Manager to:
Confirm that your submission was received
Track progress
Review the Land Registry reference and any updates associated with the application.