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Setting up Sign and Share

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Written by Huzayfah Patel
Updated over 3 months ago

Set up for Individual Signatures

To set up individual signatures for Sign & Share, follow the steps below:

  1. Prepare an image of the fee earner's/users’ signature. The image should be 150 pixels wide and 100 pixels in height (150 x 100). Ideally with a white background and black text. The image should be saved in *JPG, *BMP or *PNG format. Signatures can be scanned and saved in a folder on your network drive/system.

  2. Obtain a password for each fee earner/user. For security they will need to type this in when they are going to add their signature to a document.

  3. Enter DPS Config and log in. You will need to be a DPS Supervisor.

  4. Click Users and Groups.

  5. Double-click on the user that you want to add the signature to and select the E-Signing tab.

  6. Click on the Add New button and find the signature from where it has been saved on your network. When you double-click on the image file you will be taken back to the config and the image will appear in the Current image info box.

  7. Add the password in the Signature Password field.

  8. Click OK.

  9. Repeat steps 4-8 for each user you have a signature for.

Set up for Company Signatures

As well as having unique signatures for each person you may want a Company signature for certain documents by following the steps below:

  1. Obtain an image of the Company signature. The image should be 150 pixels wide and 100 pixels in height (150 x 100). Ideally with a white background and black text. The image should be saved in *JPG, *BMP, *PNG format.

  2. Within DPS Config, Select Users and Groups and then click Security Profiles.

  3. Select the security profile of the user you wish to have access to the Company signature.

  4. Scroll down to the bottom of the list of Access Levels to find Allow users to access company signature stamp and tick the box.

  5. Click Save.

  6. To add the Company signature, you will need to access the Config file as a DPS Supervisor to access the Config File.

  7. Ensure Company is selected and click on the E-Signing Tab.

  8. Click on the Add New button and select the image from where it has been saved on your network. A password is not required for a Company signature.

  9. Click on Apply and the Company signature is now available to use.

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